Zoom Phone System
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What is the Zoom Phone System?

Zoom's enterprise phone software is the scalable cloud phone solution for businesses of all sizes. Explore the Zoom Community's Recent Activity below to join the Phone System conversation and connect with other members. If you're still looking for support, browse our Zoom Phone System support articles or start a new discussion below!

Recent Activity

Resolved! Toll free number usage and charges

When I signed up for a Zoom Phone plan with unlimited calls, I assumed there would be no concerns about minute usage. Additionally, when I subscribed to the $5 per month toll-free number linked to my Zoom Phone, there was no indication that the toll-... Show more

When I signed up for a Zoom Phone plan with unlimited calls, I assumed there would be no concerns about minute usage. Additionally, when I subscribed to the $5 per month toll-free number linked to my Zoom Phone, there was no indication that the toll-free number had a minute usage limit.

I only became aware of this when I received a separate email stating that 95% of the allotted minutes had been used. However, I was never informed of how many minutes were included or what this 95% usage was based on. Without prior notice, my credit card was automatically charged.

Now, when I try to check my toll-free usage summary by asking the Zoom bot for help, it instructs me to "locate the toll-free licenses section to view the available toll-free minutes." However, I cannot find this section, nor does the bot provide clear directions on where to check my usage.

Can someone please assist me? I feel like I’m being charged for something without any clear breakdown of what I’m paying for.


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Resolved! Shared Receptionist

I have a bit of a weird situation. My companies receptionist is retiring. We will have three different people rotating and answering phones. Trying to think of the best way to handle it. Our main line goes to an Auto Receptionist that directs phone c... Show more

I have a bit of a weird situation. My companies receptionist is retiring. We will have three different people rotating and answering phones. Trying to think of the best way to handle it. Our main line goes to an Auto Receptionist that directs phone calls during business hours to the receptionist that is retiring. If our receptionist doesn't answer, it goes to three members of our support team in round robin.

 

Now that the three support members will be sitting at the reception desk, we want the one currently at the desk to answer first, and then it overflow to the other two. 

 

My main question is what is a good way to allow whoever is at the front to be the main person without me changing the call routing every time it changes? My solution for now will be to have support log out of their account and into the receptionist account whenever they sit at the reception desk. Thanks in advance for any advice!


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Resolved! Porting numbers away from Zoom- Need PIN

Hello I've been trying to port numbers away from Zoom with the PIN number provided in the Phone Section. However, my porting destination (ZohoVoice) has been reporting failures due to incorrect PIN. How can I resolve this issue? Where can I get the c... Show more

Hello I've been trying to port numbers away from Zoom with the PIN number provided in the Phone Section. However, my porting destination (ZohoVoice) has been reporting failures due to incorrect PIN. 

 

How can I resolve this issue? Where can I get the correct PIN for porting away from ZOOM? thanks!

 


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Resolved! Poly Edge phones losing key positions

Good morning! We are experiencing some of our Poly Edge phones losing the BLF and Speed dial positions assigned by Zoom user settings. It seems to be temporarily resolved by a phone power cycle. Any thoughts one what could be causing this?

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BLF Not Updating on Cisco 8841 with Zoom Phone - Need Help

Hi all, I’m having an issue with BLF not updating on my Cisco 8841 phones with Zoom Phone. The BLF keys aren’t reflecting presence changes, but they work fine on the 3 Yealink T58A devices in the same setup.Here’s what I’ve tried: Verified BLF key co... Show more

Hi all,

 

I’m having an issue with BLF not updating on my Cisco 8841 phones with Zoom Phone. The BLF keys aren’t reflecting presence changes, but they work fine on the 3 Yealink T58A devices in the same setup.

Here’s what I’ve tried:

 

  • Verified BLF key configuration in Zoom Phone.
  • Ensured the Cisco 8841 has the latest firmware.
  • Checked provisioning files, restarted both the phone and Zoom system.
  • Double-checked network settings and reviewed device logs (no BLF-related errors).
  • BLF works on Yealink T58A devices, but not on Cisco 8841.

Any suggestions or similar experiences? Appreciate any help!

Thanks!


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One Number Needs to Ring to Multiple Phones

I need some help setting up our Zoom phone system. We are a clinic and we currently have (and only need) one phone number. When a patient calls that number, I need it to ring to 4 different phones. What is the best way to set this up? If one person a... Show more

I need some help setting up our Zoom phone system. We are a clinic and we currently have (and only need) one phone number. When a patient calls that number, I need it to ring to 4 different phones. What is the best way to set this up? If one person answers, can another person also be on the phone making their own outgoing call, etc?


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Ease of use - updating a personal voice mail greeting

The process of using Zoom.us to update a personal voice mail greeting feels unnecessarily cumbersome. Once logged in to the site the user has to remember if they are supposed to update Greeting & Menu: Connect to operator or leave voicemail or are th... Show more

The process of using Zoom.us to update a personal voice mail greeting feels unnecessarily cumbersome.  Once logged in to the site the user has to remember if they are supposed to update Greeting & Menu: Connect to operator or leave voicemail  or are they supposed to update Leave voicemail instruction?

 

Once in the correct section it's 7 additional clicks to get to the point they can re-record their greeting.  

I'll ignore the fact that I can't prevent users from using the Zoom text to speech feature or at least eliminate the terribly unprofessional voice options.

 

It's too much for some users.  To that end I've considered having them use *86 to simply record over their previous greeting.  Doing so mimics traditional phone systems.  Without having to remember *86 or use the Zoom.us process, how can a user gain access to their mailbox setup?  I can't create a contact since *86 is an invalid phone number format.  

 

Any suggestions?


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Global Select

Peace be upon you... I have several questions, please answer them.1- What about the Global Select subscription? Is it unlimited minutes for mobile and landline phones for a month?2- What do you mean by one number in the selected country? Does this me... Show more

Peace be upon you... I have several questions, please answer them.

1- What about the Global Select subscription? Is it unlimited minutes for mobile and landline phones for a month?
2- What do you mean by one number in the selected country? Does this mean that the subscription allows me to call only one person, for example, one of my relatives or friends in a specific country?
3- As you have seen, one of the countries that I can call from the Global Select service is Israel... The question here is can I call one of my relatives in Palestine via the international code +972 and then call my relatives and friends via the Palestinian mobile company, whose code begins with 059, as well as the other telecommunications company Ooredoo, whose code begins with 056, for example +972594388159 and for example +972569021524?
4- Do I have to subscribe to this package first before the dial pad appears? While searching for the phone dial pad I did not find it on either the computer or the mobile

Finally, I would like to clarify that I was a former user of Skype from Microsoft. I was benefiting from the Skype to Phone service which provided me with a monthly subscription called World Extended which provides me with a monthly subscription with unlimited minutes to call mobile and landline phones to 63 destinations including Israel/Palestine via the international code +972... Unfortunately, as you know, Skype will be closed and the Skype to Phone service has already been closed I am honestly looking for an alternative program and I have found you so please inform me of that and I sincerely hope that your services are as good as Skype or better so that I can continue to subscribe with you always...

Thank you for taking the time to read this message and I look forward to hearing from you soon


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Audio problems with Zoom phone only - meetings works fine

HiThis problem is somewhat intermittent but is more often a problem than not. When using Zoom phone on the desktop app, I can neither hear nor be heard. The desktop app works fine for meetings and using the 'test microphone' and 'test speaker' option... Show more

Hi

This problem is somewhat intermittent but is more often a problem than not.

 

When using Zoom phone on the desktop app, I can neither hear nor be heard. The desktop app works fine for meetings and using the 'test microphone' and 'test speaker' options works successfully.

 

I have deleted and reinstalled Zoom. (And rebooted multiple times). 

 

Using Windows 11.

 

The Zoom app on my cell phone works fine.

 

Thanks for your help

Mitch


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Key and Positions Import CSV - reuse for multiple people

I have downloaded the csv file to be used as an import for configuring keys and positions on a phone.We have Polycom VVX 350s and I would like to reuse this csv file across a few dozen people. I tried to just upload a file with keys 2 thru 6 because ... Show more

I have downloaded the csv file to be used as an import for configuring keys and positions on a phone.

We have Polycom VVX 350s and I would like to reuse this csv file across a few dozen people.

 

I tried to just upload a file with keys 2 thru 6 because key one is already configured.

That was not acceptable, it wants Key 1.

 

How do I code the csv so it will not overwrite everyone's phone with my extension?

Is that possible, or do I need some other csv that will have everyone's phone on it and I have to configure every column for everyone before uploading?

 

I hope this makes sense.

Thank you!

 

 


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