Zoom Mail and Calendar
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The Zoom Community will be placed in read-only mode January 9th, 2026 through January 22nd, 2026 to deliver you a new and improved community experience!

The community will still be accessible, however, the creation of any new discussions or replies will be temporarily unavailable. We appreciate your patience during this time.

What are Zoom Mail and Calendar?

The Zoom Mail and Calendar Clients allow you to view and manage your emails, as well as schedule and manage your calendar events, directly from the Zoom desktop client, further centralizing all your meeting, phone, chat, whiteboard, email, and calendar needs in one application. If you're still looking for support, browse our Zoom Mail and Calendar support articles or start a new discussion below!

Recent Activity

Automated process for sending a Calendar invite

I am looking to create an automated process (without having to use Zapier) where:1. User receives an email to sign-up for a meeting. 2. User clicks on the CTA, which brings them to a landing page. 3. User signs up for meeting and hits submit, which b... Show more

I am looking to create an automated process (without having to use Zapier) where:

1. User receives an email to sign-up for a meeting.

2. User clicks on the CTA, which brings them to a landing page.

3. User signs up for meeting and hits submit, which brings them to a Zoom link.

4. User can then add meeting to their calendar, whether it is Google, Apple or Outlook.

 

Is there an easy way to set this up to make it low friction for the user and ensure an easy addition to their calendar?


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Sharing Zoom Calendar

Is it possible to share my Zoom calendar with another Zoom user, in the same account, without having an external calendar? 

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Deploying Zoom Outlook Add-In to custom position in Outlook Ribbon toolbar

When I deploy the Zoom Outlook Add-In with the default settings, it appears at the last group in the Outlook ribbon, on the far right.  Is it possible to deploy it at a custom position in the Outlook ribbon?

application level permissions vs user-level permissions

Need guidance with application or user-level permissions.

To Determine the best approach out of the two for embedding Zoom AI more deeply into the organization.
whether App-level permissions would provide any benefits to end users . Using O365 . 

Whatever happened to clipboarding of Zoom invites?

How come nowadays when I create a meeting I don't get an invite that I can paste into email and send to another person? Instead I'm directed to Google calendar. This is useless to me and provides no copy and paste option.

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17 Hats Zoom Integration in the EU

What happened to Zoom integration with 17 Hats in the EU? When will this work again to be able to send links?

Why can't I choose which external calendar to export to anymore?

The recent update on May 19 completely took away the ability to choose which external calendar to export meetings to. I'm signed into Zoom through Gmail since Zoom doesn't support personal Outlook accounts (I no longer have an organization account), ... Show more

The recent update on May 19 completely took away the ability to choose which external calendar to export meetings to. I'm signed into Zoom through Gmail since Zoom doesn't support personal Outlook accounts (I no longer have an organization account), but my familiarity is with Outlook calendar and everyone I'm still working with is using Outlook calendar, which makes it easier for me to just create a Zoom meeting, select the Other calendars > Outlook option, and then use that to send the invite through my 'personal' Outlook account.

But the recent update removed that feature and now forces me to ONLY use Google Calendar. I DO NOT WANT TO BE SENDING MY MEETING INVITES THROUGH MY GMAIL ACCOUNT, because it's strictly personal--the Outlook account is "personal" but is really my work account, I just do not have an organizational account anymore. This is the most bizarre "update" ever. 

I can't just create a new account on Zoom to integrate with my Outlook account because guess what, my Gmail-Zoom account is PAID. Can anyone help? Especially Zoom staff, if they ever see this? 


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Zoom is Unavailable and can't process your email at this time

Getting this error (title) every time my client tries to schedule a meeting via Outlook. Anyone encounter this error before and know how to fix?

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Error 100000404 and Calendar couldn't sync

Since subscribing to my Workplace Pro plan, I've been experiencing persistent issues with my Zoom desktop app. I'm unable to connect to the calendar or create scheduled meetings, consistently receiving Error code 100000404 and a warning: "Your calend... Show more

Since subscribing to my Workplace Pro plan, I've been experiencing persistent issues with my Zoom desktop app. I'm unable to connect to the calendar or create scheduled meetings, consistently receiving Error code 100000404 and a warning: "Your calendar couldn't sync. Meeting and calendar services are temporarily busy. Refresh or try again later." I've already tried clearing the Zoom cache, updating the app, and even uninstalling and reinstalling it, but nothing has resolved the problem. I don't believe it's a network issue, as my other Zoom account on the same app works perfectly fine. I've also reached out to Zoom support, but I haven't received a response.


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Unsolicited emails and calendar scheduling

I am repeatedly receiving unsolicited emails inviting me to join meetings and automatically entering the meetings on my Outlook calendar. These are from persons or companies I haven't heard of, or are from zoom for their training meetings. I haven't ... Show more

I am repeatedly receiving unsolicited emails inviting me to join meetings and automatically entering the meetings on my Outlook calendar.  These are from persons or companies I haven't heard of, or are from zoom for their training meetings.  I haven't been able to find any way to stop this.  I am so tired of regularly having to remove these meeting from my calendar and there is no option to unsubscribe from the zoom emails.  Please help.  Thank you.


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