Zoom Mail and Calendar
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What are Zoom Mail and Calendar?

The Zoom Mail and Calendar Clients allow you to view and manage your emails, as well as schedule and manage your calendar events, directly from the Zoom desktop client, further centralizing all your meeting, phone, chat, whiteboard, email, and calendar needs in one application. If you're still looking for support, browse our Zoom Mail and Calendar support articles or start a new discussion below!

Recent Activity

Best way to utilize Zoom Room licenses when scheduling/starting meetings

My office has a number of Zoom Room licenses that are associated with a number of M365 resource rooms. When creating a Zoom Meeting, users are using the Zoom for Outlook plug-in, signed in with an account that has delegated scheduling permissions wit... Show more

My office has a number of Zoom Room licenses that are associated with a number of M365 resource rooms. When creating a Zoom Meeting, users are using the Zoom for Outlook plug-in, signed in with an account that has delegated scheduling permissions within Zoom to each of the Zoom Room "users", and selecting the name of the room from the "Schedule for" dropdown in the settings of the plug-in to create the meeting, then adding the Resource Room to the attendees or location so that the meeting shows up on the calendar for that room.

 

This is currently the only way we have found to consistently get the "Start" option on the meeting room's controllers rather than "Join", so the meeting utilizes the Zoom Room license for the meeting rather than the account used to schedule the meeting's license. This allows us to avoid concurrent meetings on the same license.

 

Is there a better way to set this up so that meetings held "in the Zoom Room" always use the Zoom Room's license, regardless of if it's delegated or not? 


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Opening outlook meeting upon creation

My Zoom meetings are integrated with my Outlook. In the past, when I schedule a Zoom meeting, it immediately adds to my Outlook calendar AND opens the meeting invitation -- so I can simply add the Outlook recipients and hit send.This week, when I cre... Show more

My Zoom meetings are integrated with my Outlook. 

In the past, when I schedule a Zoom meeting, it immediately adds to my Outlook calendar AND opens the meeting invitation -- so I can simply add the Outlook recipients and hit send.

This week, when I create a Zoom meeting, it only creates the meeting.  Then I need to go find the meeting in my Outlook calendar and open it, in order to add recipients/invitees and hit send.

This feels much clunkier.  Did I accidentally change a setting?  I cannot find any such setting.  


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We need to change e-mail domain for 550 of our 700 licensed users. How?

Dear Zoom Community. We have 700 users set up with Single Sign on, validated through their e-mail. Due to Restructuring we need to change e-mail domain for 500 of the 700 users. Now, i can change on a user manually, but im restricted to only 3 change... Show more

Dear Zoom Community.

 

We have 700 users set up with Single Sign on, validated through their e-mail.

 

Due to Restructuring we need to change e-mail domain for 500 of the 700 users.

 

Now, i can change on a user manually, but im restricted to only 3 changes in 24 hours. Is there a way to do this? If they just log in with SSO it creates a new user object and they lose all their History and syncs, furthermore we dont have enough licenses to cover duplicates of all the users.

 

Thanks a lot in advance!

 

Mathias


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How does Zoom Calendar not have a monthly view?

Seriously Zoom's products are pretty great compared to the competition but I don't understand how they are missing the most basic functionality on something so simple. You have day, work week, week, and agenda views, but no monthly view? Would love t... Show more

Seriously Zoom's products are pretty great compared to the competition but I don't understand how they are missing the most basic functionality on something so simple. You have day, work week, week, and agenda views, but no monthly view? Would love to see this added.


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Zoom to Outlook calendar

When creating an invite, we used to link the add to calendar to our confirmation letter that went out. Now when we click the link to add these events to the Outlook Calendar we get this, does anyone know how to fix this issue so it goes back to link ... Show more

When creating an invite, we used to link the add to calendar to our confirmation letter that went out. Now when we click the link to add these events to the Outlook Calendar we get this, does anyone know how to fix this issue so it goes back to link to calendar?Screenshot 2025-02-27 124006.png


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Calendar Tab Suggestions ...or maybe I can't find them?

On the CALENDAR TAB:- "VIEW" pull down, I see DAY, WORK WEEK, WEEK, AGENDA. But how does one view by MONTH??- "EVENTS" pull down, how about adding something like "Zoom meetings" and "My Hosted Zoom Meetings"? The "Hosted by you" gives me too many eve... Show more

On the CALENDAR TAB:

- "VIEW" pull down, I see DAY, WORK WEEK, WEEK, AGENDA. But how does one view by MONTH??

- "EVENTS" pull down, how about adding something like "Zoom meetings" and "My Hosted Zoom Meetings"?  The "Hosted by you" gives me too many events!

 

 

 

 


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Resolved! Scheduling Issue on Microsoft Surface Pro

When I schedule a Zoom meeting from my Surface Pro, I add the attendees and click save which then opens up my Outlook Email App. From there, I click send to invite my attendees, however, the attendees do not receive my email (I know this because they... Show more

When I schedule a Zoom meeting from my Surface Pro, I add the attendees and click save which then opens up my Outlook Email App. From there, I click send to invite my attendees, however, the attendees do not receive my email (I know this because they reach out saying they haven't seen an invite on their end).

 

As a temporary fix, I've been going into my Outlook Calendar and manually inviting the attendees that way (i.e. creating an Outlook event and adding in the Zoom link), but then two separate invites are sent with the same Zoom link. The attendees receive both which is obviously not what I want either.

However, when I try and schedule from the Zoom App on my Macbook, it all goes fine. I'm able to add my attendees, click save, and the invite is sent out right from my Zoom App and immediately connects with my Outlook Calendar.  I only use my Macbook occasionally from work and my Surface Pro is my main work computer so I'd really like to solve this problem for my Surface Pro. I know it's probably just a quick setting change but I'm struggling to find the answers from Google searches.

 

My question is: How can I get my Zoom App on my Surface Pro to replicate what is happening on my Macbook?

 

Thank you all and please let me know if you have any clarifying questions.


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Zoom Email

I'm not receiving zoom emails to my personal email address. Please advise. Thanks

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How to invite zoom attendees on an iMac

I have an iMac using the latest upgrade Sequoia 15.3.1. When I generate A Zoom meeting I can save it in my Calendar using the link in 'My Meetings' by using 'Outlook Calendar' (.ics) I cannot then seem to send anyone else an invite - even if i put... Show more

👍I have an iMac using the latest upgrade Sequoia 15.3.1. 

👍When I generate A Zoom meeting I can save it in my Calendar using the link in 'My Meetings' by using 'Outlook Calendar' (.ics) 

👎I cannot then seem to send anyone else an invite - even if i put them in the original invite generated when I am setting up the meeting OR to invite them from the calendar itself - any advise really welcome 

 


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Zoom PWA Mail Chromebook

Hello,

 

Is there any plans to get the mail function of Zoom Workplace into the Zoom Workplace PWA in Chromebooks?

 

Thanks