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How to Set Up an Affordable Hybrid Zoom Meeting


What meetings work as hybrids, what equipment to buy, and how to use it. Mostly for non-profits or small companies with very limited budgets who don't control their own space.


In the attached PDF.





Based on the PDF "Final Words" that I've read, I think just the regular Zoom meeting will fit your needs.

If you will have to use or make a physical room for Zoom meeting, then Zoom offers Zoom Room. 

Zoom Rooms is a software-based room system that provides an integrated experience for audio conferencing, wireless screen sharing, and video conferencing. Zoom Rooms can be used for room-only attendees, or remote attendees joining from another room, from their desktop, or from their mobile device.

You may check this Zoom support article that I found:

Make sure to watch the short video clip attached so that you will have a better understanding.



Did you read my attachment? It's all about how I'm using regular meetings and not Zoom Rooms. I'm guessing you just sent along a stock answer.

That's not a stock answer, I am just trying to help. 


Hey, I just found your post and read your PDF -- it's brilliant. I have some of the equipment, including a projector, and I'd love to try it.  I'm frustrated because I'm one of the people who doesn't actually want to attend in person meetings yet (ever?)  My group has a member who is a media professional; he managed one hybrid meeting, and said he would do others through the end of the year if we would buy him a projector that would belong to him.  Maybe not the best investment in the world because now we're having trouble finding a cheap venue that also has good wi-fi. 


ANYWAY I wanted to thank you for all the tips, and to mention that a few months ago I saw a video that I think Zoom itself put out on how to hold hybrid meetings.  It was quite daunting, with a big screen monitor (I know a projector can replace that but it was still scary) and several laptops performing different functions.  And of course now I can't find the video. But what looked like the most useful thing was, they had a tall tripod with, not a camera, but a smartphone perched on top, acting as the remote viewers' view of the room.  The smartphone then becomes a wireless camera. 


But all in all, your setup looks the most practical (given adequate wi-fi) and has me actually wanting to go out into a group, it looks like it would be so much fun to set up.


Hi, thanks for the detailed document. what cables do you use for connecting the Donner audio mixer to the Fosi audio input? Thanks


There are some issues with this setup you could improve on --

1. You do not need a mixer for this case, the audio interface through the USB to the laptop is bi-directional, laptop sound comes out to the audio interface and you can direct that output to a speaker directly. Mixer is for events with multiple input sources and instruments. 

2. Don't use the microphone out on the audio interface for output, that's for monitoring the sound with a headphone. Use the outputs on the back instead.

3. Most smaller venues don't need an amplifier and passive speakers - get a powered PA speaker for easier setup